Table of Contents
001: Electronic Health Records
002: Computer Lending
003: Security of Electronic Data
004: New Employee Training: Technology, Confidentiality, and HIPAA Guidelines
005: Cybersecurity & Two-Factor Authentication
Computer/Data Security
- Use a strong password, don’t share with others
- Don’t disable password-protected screensaver on workstations
- Only use computers for work related tasks
- Do not allow non-employees to use computer
- Access to data is limited depending on your job description
- Do not open suspicious emails; report to IT
- Do not open attachments that are “executable”; only open Office Files, Zip Files, or PDFs
- Do not install any software without prior approval, including screensavers
- Remember that emails sent internally and externally are NOT encrypted; when sending protected health information in any email, use a password protected zip file for your information
- Contact the IT helpdesk if you prefer to use a different email client than the web based email client used at FCC
- Backups
Physical Security
- Don’t position your monitor in a way that’s easy to be seen by others-contact IT helpdesk to request a privacy screen as needed
- Lock your computer screen when leaving the office or work space
- Lock your office door at end of day
- If transporting files on flash drive, they must be encrypted/password protected
- Report lost files immediately